Your entire agency in one system. From lead to DATEV export.
From €85/month for your team: €12 per person, plus a fair base fee. Real German accounting included. Cancel monthly.
Freemium forever · all Professional features included for 14 days · no credit card
Your data belongs to you.
Four tools. Four logins. And Excel at the end of the month.
This is daily life in most agencies: time in MOCO, invoices in lexoffice, projects in Notion. And the truth about your margin lives in a spreadsheet only one person understands.
Time here …
Your team tracks hours, but the numbers only reach invoices and projects via copy-paste.
… invoices there …
Invoices are built from manually transferred line items. Every transfer is a source of errors.
… projects elsewhere …
Tasks and deadlines live in boards that know nothing about budget or tracked time.
… and the margin? In Excel.
Whether a project makes money you only learn at month-end close, when it’s too late.
The only PSA suite with integrated German accounting.
Project management, time tracking and billing with native DATEV export, XRechnung and GoBD, plus real-time AI controlling. All in one tool, hosted in Germany.
From lead to DATEV export. Without switching tools.
One continuous workflow with real product shots. Don’t take our word, click for yourself.
Convert leads to customers systematically
- Visual pipeline overview with drag & drop
- Contact history, emails, notes in one place
- One click: a won deal becomes a project
All screenshots are taken from the real product.
From lead to DATEV export. Without switching tools.
One continuous workflow with real product shots. Don’t take our word, click for yourself.
Convert leads to customers systematically
- Visual pipeline overview with drag & drop
- Contact history, emails, notes in one place
- One click: a won deal becomes a project
Full control over every project step
- Kanban, list or Gantt: your team chooses
- Task dependencies & critical path
- Automatic status updates to clients
Capture every minute and every euro
- Timer with project assignment
- Receipt scan via app (OCR extraction)
- Automatic categorization: billable/internal
Tracked time becomes an invoice
- Generate invoices directly from time entries
- Client pays in the portal (Stripe/PayPal)
- Bank matching & dunning included
GoBD-compliant handover to your tax advisor
- DATEV EXTF export at the push of a button
- XRechnung & ZUGFeRD for B2G/B2B
- Map accounts once, automatic afterwards
- Tax advisor access included: give your tax advisor a free account. They see receipts and exports and never cost a seat.
All screenshots are taken from the real product.
Manny knows your projects better than your last status meeting.
Ask Manny "Which projects are at risk?" and get an answer in seconds based on real numbers: budget, utilization, deadlines, risks. 24 AI functions analyze your data, write status reports and suggest actions. Always with your approval.
3 of 12 projects need your attention:
- Redesign Meyer GmbHBudget 92% used, 3 days past deadline
- Webshop KrügerTeam utilization 110%, risk of delay
- Brand Relaunch NordOn track, margin 34%
Real-time project health
See instantly which project is green, amber or red.
Status report at the push of a button
What costs you 3 hours per client, Manny writes in 30 seconds.
Act, not just display
Manny assigns tasks, sets deadlines and prioritizes. You approve.
Because the numbers come from your data, not from the language model, ManageSphere does not hallucinate about your finances.
E-invoicing arrives in stages. Be ready before it gets tight.
Receiving mandatory since 2025 · sending mandatory from 2027/2028. This is the legislator’s roadmap.
Mandatory receiving
Every business in Germany must be able to receive and process e-invoices.
Mandatory sending (stage 1)
Businesses with more than €800,000 in previous-year revenue must send e-invoices.
Mandatory sending for all
The sending mandate applies to all businesses in B2B.
ManageSphere is ready today
Send and receive XRechnung (B2G) and ZUGFeRD (B2B), included in the Professional plan. Plus GoBD-compliant accounting and DATEV EXTF export for your tax advisor.
Source: German Growth Opportunities Act, §14 UStG (Federal Ministry of Finance roadmap).
A fair seat price, a fair base fee. No hidden costs.
Cancel monthly. Your price is locked for 24 months.
Freemium
1 user · 5 projects
To get started, free forever
- Core features: projects, time, invoices
- 5 projects
- DATEV export
- No AI features (from Starter)
Starter
/month
+ €12 per person / month
from 2 people · scales freely
Example: 5 people = €0 + 5 × €12 = €60/month
For small teams
- Unlimited projects & clients
- Client portal
- Basic automations
- AI budget: 150,000 tokens/month
Professional
/month
+ €12 per person / month
from 3 people · scales freely
Example: 8 people = €49 + 8 × €12 = €145/month
For agencies that want everything in one
- Full AI budget: 1M tokens/month (Manny)
- White-label client portal
- All automations
- API access
- E-invoicing: XRechnung & ZUGFeRD
Scale
/month
+ €12 per person / month
from 15 people · scales freely
Example: 20 people = €149 + 20 × €12 = €389/month
For SSO and SLA requirements
- Everything in Professional
- AI budget: 4M tokens/month
- SSO/SAML
- SLA
- Extended audit log
- Personal point of contact
MOCO + lexoffice ≈ €160/month. MOCO alone has no accounting.
ManageSphere is €93/month cheaper than HelloHQ TEAM.
Competitor prices per public pricing pages, as of July 2026. HelloHQ TEAM regular price €29.75/user.
Why can we stay cheaper permanently?
No investors, no field sales, no expensive enterprise sales team. Lean structures instead of a big apparatus. This is not a teaser offer, this is our business model.
One system instead of a tool stack, for less money.
Stack costs per the vendors’ public pricing pages, as of July 2026.
You talk directly to the person responsible for the product.
ManageSphere exists because at the intersection of project work, time tracking and German accounting, no tool works cleanly. If you want both, modern project control and GoBD-compliant billing with DATEV, you glue four tools together today.
ManageSphere is owner-managed and independent: no investors, no exit pressure. Decisions here are made by one criterion: whether they make the product better for agencies.
ManageSphere is new. And that is your advantage.
The first 50 customers get conditions that won’t exist later:
Direct line to the founder
Your concerns reach the person building the product, not a queue.
A say in the roadmap
Your workflow shapes what gets built next.
Free migration
We bring your data over from MOCO, HelloHQ or lexoffice, guided and free.
Price guarantee: your price is locked for 24 months
As an early-access customer you pay today’s price for a guaranteed 24 months, no matter how the list price changes.
ManageSphere vs. MOCO, HelloHQ & Productive
Where a competitor has a feature, we honestly put a checkmark. Decide for yourself.
As of July 2026, based on publicly available information (prices per public pricing pages). Without guarantee.
What is here. And what comes next.
No feature promises in pricing cards: what does not exist yet is listed here and nowhere else.
Available today
- DATEV EXTF export (GoBD-compliant)
- XRechnung & ZUGFeRD (send/receive e-invoices)
- White-label client portal with magic links
- AI co-pilot Manny with 24 AI functions
- MCP integration for ChatGPT & Claude
- Migration assistant (MOCO, HelloHQ, lexoffice)
- PSD2 banking with bank matching
- Automations with approval workflow
Up next
- SalesX (lead generation)Coming soon
- Native mobile app (iOS & Android)
- Extended reporting templates
Early-access customers vote on the order.
Frequently Asked Questions
Everything you need to know about ManageSphere.
Just try it.
Start free: Freemium forever, all Professional features included for 14 days.
No credit card required · cancel monthly · export anytime
About ManageSphere
Facts at a Glance