Do you know right now which of your projects is losing money?
ManageSphere is the PSA suite that connects projects, time tracking, invoicing and DATEV in one system — with an AI co-pilot that tells you where it hurts before the client calls.
No credit card • Ready in minutes • Cancel anytime
ManageSphere just launched. Become one of our first 50 customers.
12 months of Professional free — in exchange for 30 minutes of feedback per month.
Your quote here — as one of our first customers.
Your quote here — as one of our first customers.
Your quote here — as one of our first customers.
Five tools that don't talk to each other.
Most agencies run their business on a patchwork of single-purpose tools. That costs time, money and nerves — every single month.
Tool chaos
CRM here, time tracking there, invoices in Excel, accounting at your advisor. Nothing fits together.
Lost hours
Hours every week spent copy-pasting between systems — time nobody bills.
No real-time overview
You only notice at month-end close that a project has long been in the red.
Data in silos
Key info lives in heads and inboxes instead of the system. Handovers become a risk.
The first PSA suite that truly understands DACH.
Project management, time tracking and billing with native DATEV export, XRechnung and GoBD — plus real-time AI controlling. All in one tool, hosted in Germany.
From Inquiry to Paid Invoice
One continuous workflow – no tool switching, no copy-paste errors.
Convert leads to customers systematically
- Visual pipeline overview with drag & drop
- Contact history, emails, notes in one place
- Deal probabilities and forecast
Professional quotes in minutes
- Templates with your branding
- Digital signature in portal
- One click: Quote → Project + Tasks
Full control over every project step
- Kanban, list or Gantt – your team chooses
- Task dependencies & critical path
- Automatic status updates to clients
Capture every minute and every euro
- Desktop timer with project assignment
- Receipt scan via app (OCR extraction)
- Automatic categorization (billable/internal)
From invoice to DATEV export
- Generate invoice from tracked time
- Client pays in portal (Stripe/PayPal)
- Bank matching, reminders, DATEV export
Convert leads to customers systematically
- Visual pipeline overview with drag & drop
- Contact history, emails, notes in one place
- Deal probabilities and forecast
Manny knows your projects better than your last status meeting.
Ask Manny "Which projects are at risk?" — and get an answer in seconds based on real numbers: budget, utilization, deadlines, risks. 24 AI functions analyze your data, write status reports and suggest actions. Always with your approval.
3 of 12 projects need your attention:
- Redesign Meyer GmbHBudget 92% used, 3 days past deadline
- Webshop KrügerTeam utilization 110% — risk of delay
- Brand Relaunch NordOn track, margin 34%
Real-time project health
See instantly which project is green, amber or red.
Status report at the push of a button
What costs you 3 hours per client, Manny writes in 30 seconds.
Act, not just display
Manny assigns tasks, sets deadlines and prioritizes — you approve.
Because the numbers come from your data — not from the language model — ManageSphere does not hallucinate about your finances.
The 6 Key Advantages
What sets ManageSphere apart from bloated tool collections.
AI Autopilot for Projects & Tasks
Automatic suggestions for next steps, deadlines and resources – with approval.
White-Label Client Portal
Approvals, uploads & invoices in portal – no email ping-pong.
End-to-End Workflow Without Gaps
From lead to quote, project, time tracking to invoice – one continuous data source.
Data Location Germany
Servers in DE, ISO 27001 compliant, GDPR-ready with DPA available for download.
Controllable & Traceable
RBAC for team roles, audit trails for every action, delivery logs for client communication.
E-Invoice Ready
XRechnung & ZUGFeRD for B2G/B2B. Compliant for 2025 requirements. DATEV export included.
Kunden einbinden – ohne Chaos
Freigaben, Uploads, Rechnungen und Status-Updates – alles an einem Ort. Kein E-Mail-Ping-Pong mehr.
Client Actions & Magic Links
Kunden klicken, freigeben oder laden hoch – ohne Passwort, ohne Login-Hürden.
Portal in eurem Branding
Eigene Domain, Logo, Farben. Euer Portal, eure Marke – 100% White-Label.
Status & Audit-Log
Wer hat wann was freigegeben? Vollständige Nachvollziehbarkeit für beide Seiten.
Built for Germany
All data stays in Germany. Full GDPR compliance. Seamless integration with German business processes.
ManageSphere vs. MOCO, HelloHQ & Productive
Where a competitor has a feature, we honestly put a checkmark. Decide for yourself.
As of June 2026, based on publicly available information. Without guarantee.
Connects with your stack
22 native integrations for your core processes — plus an automation layer for everything else.
AI assistants via MCP — no competitor has this
Connect ChatGPT and Claude directly to your ManageSphere data via the Model Context Protocol (MCP). Query your projects, time and invoices in natural language — inside the AI tool you already use.
Automation
- n8n
- Zapier
- Make
- ChatGPT
- Claude
Communication
- Slack
- Microsoft Teams
- Google Contacts
Project Management
- Jira
- Notion
- GitHub
- GitLab
CRM
- HubSpot
Accounting
- DATEV
- DATEV DUO
- lexoffice
Storage
- Google Drive
- Dropbox
Marketing
- Mailchimp
HR & Security
- Personio
- SSO (SAML 2.0 / OIDC)
Payments
- PayPal
Automatic time tracking
Switching from another tool? The migration assistant imports your data from awork, Trello, Asana, Basecamp, ClickUp, Monday, Wrike, YouTrack and MeisterTask.
Missing your integration?
Request integrationThe Right Solution for Every Team Size
From solo freelancers to 50-person teams – ManageSphere scales with your business.
Creative Agency
Typical: 3–4h/week savedTypical Challenges
- ✕Project data scattered across 5+ tools
- ✕Client feedback via email tennis
- ✕Time tracking gets forgotten
With ManageSphere
- ✓Everything in one platform
- ✓Structured feedback in portal
- ✓Automatic time tracking
Top Features
Fair pricing, clear seat model
Cancel monthly, no hidden costs. Upgrade anytime.
Freemium
For trying it out
- Projects, time tracking & invoices
- 1 GB storage
- DATEV export
- AI assistant (Manny)
- Automations & SalesX
Starter
For freelancers & small teams
+€7/seat up to 8
- Unlimited projects & clients
- 200 GB storage
- DATEV export
- Email support
- AI assistant, SalesX & automations
Professional
For growing agencies
+€5/seat up to 20
- 500 GB storage
- AI assistant: 1.75M tokens/month
- SalesX: 50 leads/month
- Automations & white-label portal
- Priority support & free onboarding
- API access
Scale
For large teams & service providers
+€9/seat, unlimited
- 1 TB storage
- AI assistant: 7M tokens/month
- SalesX: 100 leads/month
- Full API access
- SLA & dedicated account manager
Seat = 1 active user
Feature comparison
| Freemium | Starter | Professional | Scale | |
|---|---|---|---|---|
| Seats included | 1 | 5 | 15 | 20 |
| Max. seats | 1 | 8 | 20 | ∞ |
| Extra seat / month | — | €7 | €5 | €9 |
| Projects & clients | 5 | ∞ | ∞ | ∞ |
| Storage | 1 GB | 200 GB | 500 GB | 1 TB |
| DATEV export | ||||
| AI assistant (Manny) | 1.75M tokens | 7M tokens | ||
| SalesX (leads) | 50/month | 100/month | ||
| Automations | ||||
| Client portal | ||||
| White-label portal | ||||
| API access | ||||
| Email support | ||||
| Priority support | ||||
| Guided onboarding | ||||
| SLA & account manager |
Frequently Asked Questions
Everything you need to know about ManageSphere.
About ManageSphere
Facts at a Glance
Ready to Transform Your Business?
Start free today and experience how ManageSphere simplifies your daily work.
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